Agreement ID wiley2022cdl
Has the agreement been disclosed and published? Yes
URL https://ucsf.app.box.com/
Agreement period 01/01/2022 – 12/31/2022
Consortia / Institution California Digital Library (University of California)
Country United States

Approximate range of annual corresponding author publications

Comments on size/article output This includes articles across the UC system, however, the publishing portion of this pilot only covered the five smallest campuses (UC Irvine, UC Merced, UC Riverside, UC Santa Barbara, and UC Santa Cruz), responsible for approximately 600 articles published

How do the costs of the agreement relate to previous subscription-only agreements with the publisher?

Agreement costs within the range of the previous spending level
Comments on cost development Total fee based on previous year subscription fees and APC fees paid by authors from participating campuses

Transformative agreements vary by their transformative mechanisms, meaning the way in which financing is shifted from the subscription side to open access publishing. What are the characteristics of this agreement to this regard?

Subscriptions partly converted to OA publishing fees

How do entitlements for open access publishing correlate to the anticipated article output? Which mechanisms for risk sharing have been agreed in cases of exceeding or not reaching the number of OA publishing entitlements?

No practical fixed OA publishing entitlements. Instead, the total cost, including library support for OA publishing, and author contributions from grants where available, is fixed at a level equivalent to the previous year’s total spend, ensuring that there are no fluctuations in cost in this year.

Are all journals relevant to your affiliated authors (in which you expect them to publish) eligible for OA publishing under the agreement?

Are fully open access journals covered by the agreement? Yes
OA LICENSE CC-BY preference, exceptions allowed
Original research articles
Review articles

What is the approximate share of access related costs of the overall agreement?

More than 50%
Comments on access costs This agreement is still largely a subscription agreement for the five largest UC campuses, and so the majority of the money exchanged is to secure ongoing access to content for those campuses

Are all read relevant journals covered by the agreement?

Comments on workflows Author workflow as implemented, particularly for the multipayer model by which authors are asked to contribute grant funds to pay a portion of an APC if they have those funds available (but where the library redirects subscription funds to cover those APCs if authors do not have those funds available), is not as seamless for our authors with Wiley as it is in other agreements; our uptake rate has likely suffered as a result. Authors under this agreement need to have a brief interaction with Wiley’s customer service to indicate that they do not have grant funds available and need the library to cover the full cost.
OVERALL ASSESSMENT AND COMMENTS This agreement is a first step on the pathway to a fuller agreement between UC and Wiley, potentially also in collaboration with the Statewide California Electronic Library Consortium (SCELC). Through this one-year stepping-stone agreement, Wiley can begin to ramp up its ability to support the multipayer model, described below, and make content at the five smaller UC campuses openly available, while maintaining a subscription model for the five larger UC campuses in the meantime. Assessment of this agreement, concurrent with negotiations for next year’s agreement, will help iterate on and improve the workflow implementation as we move to a wider agreement.

Like many other UC agreements, the agreement involves a particular mechanism for ensuring publishing costs are sustainable. It enables corresponding authors to publish an unlimited number of research articles immediately open access, through a particular workflow (referred to at UC as the “multi-payer model”). Under the agreement, all APCs are discounted by 15%, and the UC libraries will automatically pay the first $1,000 of the open access fee, or article processing charge (APC), for all UC authors from the five participating campuses who choose to publish in a Wiley journal. Authors are asked to pay the remainder if they have research funds available to do so. Authors who do not have research funds available can request full funding of the APC from the libraries, ensuring that lack of research funds does not present a barrier for UC authors who wish to publish open access in Wiley journals. Library payments under this model come from redirected subscription funds, and author payments count towards the total contractually agreed payment, thereby controlling costs to the University under the contract while creating a sustainable and inclusive path towards open access.

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