Category: APC Workflows

In this section, we collect descriptions of items which are key for APC business processes and management workflows. The details evolved from the current practice of APC handling between publishers and libraries. They may serve as examples and a starting point for further discussions and developments.

APC – Geschäftsmodell: Praxis und Herausforderungen

Unter dem Titel “Wandel aktiv gestalten: Das Projekt INTACT- Transparente Infrastruktur für Open-Access-Publikationsgebühren” veröffentlict INTACT einen ersten Statusbericht. Der Konferenzbeitrag zur WissKom 2016 beschreibt den Wandel in der Informationsversorgung in Bezug auf Open Access und zeigt die Praxis und die Herausforderungen des APC-Managements an deutschen Einrichtungen sowie auf internationaler Ebene im Kontext von Offsetting auf. […]

Management of article processing charges – challenges for libraries

UKSG Insights Case Study Dedicated funds for Open Access publishing have been a strategic instrument at German university libraries for many years. As the number of Open Access publications grows dynamically, the question arises as to whether the processes of handling article processing charges (APC) are being sustainably organised among libraries and publishers so as […]

APC Reports

Purpose of a report is to provide data for institution to aggregate, archive, and analyze data. Where institutions cover APCs for their authors centrally, e.g. out of publication funds at the library, they have to account for all the money spent. Depending on the amount of publications publishers should provide institutions with monthly, quarterly, or […]

APC Invoices

From an institutional perspective an APC invoice should enable the account administrator to understand the items that have been billed. In case of a central agreement between a publisher and an institution it is very important to provide the details corresponding with the agreement. For example, if it was agreed upon the coverage of APCs […]

Submitting Systems

“Billing starts at the moment of submission” Invoices showing incorrect or incomplete statements as well as insufficient reports very often result from shortcomings at the very beginning of the publishing process, namely the moment of paper submission. At this stage key information required for invoicing and reporting should be collected: – Who is going to […]

Submission Alert

A submission alert is a short notice sent by the publisher to the institutional account administrator indicating that a submission by an author of this institution has been made. According to this information the account administrator should be able to validate if the submission is eligible to be covered by an institution’s APC fund. Data […]